---
title: Hours status reference guide | myhrtoolkit HR software
description: A support article relating to the management of the Hours Status component of myhrtoolkit HR software.
---

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# Hours status reference guide

A collection of terms and concepts used with Hours Status within myhrtoolkit. 

  

### Working Hours

**Hours Status**

The function within myhrtoolkit that captures how a users’ working hours are delivered. The options are [Fixed hours](https://www.myhrtoolkit.com/support/how-to-guides/guide-fixed-hours/) or [Variable hours](https://www.myhrtoolkit.com/support/how-to-guides/guide-variable-hours/).

**Fixed Hours**

Where an employee has a fixed number of hours per week or a regular work roster. They may be full-time or part-time.

**Variable Hours (VH)**

Where an employee does not have a fixed work pattern and has no fixed hours per week. Their hours can vary widely from week to week.

**Part-time Percentage**

Used to capture the proportion of the standard working week that is worked by a user. It is calculated using the formula:

> ( Hours worked / Standard working week ) x 100

A User who works 25 hours out of 40 has a Part-time Percentage of ( 25 / 40 ) * 100 = 62.5%. A full time employee is 100%.

**Standard Full Time Holiday Entitlement (FTE) Working Week**

The standard hours worked per week by a full time employee.

**Hours per day**

The number of hours for which an employee is paid during a working day.

**Percentage accrual**

The rate at which an employee accrues leave within variable hours – applied to the number of hours worked.

- Convert full time entitlement from days to weeks. For example, an employee entitled to a statutory minimum of 28 days would convert to **5.6 weeks** holiday entitlement.
- Calculate the number of weeks the employee is likely to work in a year (52 weeks in a year minus 5.6 weeks holiday entitlement equals **46.4 weeks**)
- Divide holiday entitlement by weeks in work and multiply the result by 100 to get the percentage (5.6/46.4 = 0.1207). Then 0.1207*100 = **12.07%.**

**FTE Equivalent**

The holiday entitlement that a variable hours employee would receive if they did the same job on a full time basis.

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