The importance of good staff management | myhrtoolkit

When it comes to your business, one of the most important areas for growth is having a robust staff management system in place. It’s an area SMEs neglect at their peril.

The way you manage your systems and staff will set you up for future success. But with intense workloads and limited time, it can be hard for businesses to maintain a good staff management system. This is why online HR software is invaluable.

What is staff management?

Simply put, staff management is the way a business stores and handles essential HR information and data on colleagues.

These HR folders contain personal records, such as appraisal details and training schedules, and should be accessible to both individuals and the company in a secure manner.

The benefits of using HR software to manage staff

In the past, records were written, printed and stored locally. This resulted in personal information that was easy to mislay and took up valuable office space. Thankfully, advances in technology have improved the daily management of HR.

Here’s a few of the key benefits of using online HR software:

• Information is easy to store and takes up no office space
• Data is held securely for as long as you need it
• Receive notifications, such as due dates for appraisals or reminders for training
• It's easy to monitor annual leave in a centralised location
• Keep a record of annual leave, grievances and absenteeism
• One central location for accessing records
• Professional and modern way of managing personal information and data subjects, in line with GDPR regulations
• It can be very cost-effective

Why is staff management software vital for businesses?

A staff management system is more than an HR tool; it’s a way of enhancing and growing your business.

Recent findings show that employers adopting technological solutions have shown major improvement in terms of profitability and productivity. This is, in part, down to greater efficiencies in the workplace, thanks to technology cutting out unnecessary administration. After all, less paperwork means more time focusing on the important parts of the business.

Related article: Technology in HR management - how does it save money?

As the Harvard Business Review outlined, corporates must “professionalize the company by use of such tools as budgets, strategic planning, management by objectives, and standard cost systems” as part of its business growth strategy.

If people are a business’s greatest asset, then keeping a motivated and happy workforce is crucial for growth. Recent research reveals that 39% of employees are leaving jobs as they don’t feel valued, while a further 30% believe there is no opportunity for growth.

Without good staff, companies are unable to grow at a pace. Worse still, losing key members to competitors is particularly bad for business. This is why an online HR staff management system is crucial. Not only does it demonstrate investment in individuals, but it provides opportunities for personal growth through training and appraisals. If the average cost of replacing a colleague is more than £30,000, it also makes good business sense to prevent turnover.

It’s also worth noting that staff management can help analyse and monitor employee effectiveness. This end-to-end overview can help you make better informed decisions on the direction of the business, and where investment and scalability is required.

In a competitive market, where only the most efficient companies succeed, SMEs should equip themselves with the latest software and tools available to grow their business. To find out more, get in touch with myhrtoolkit to book a demonstration and get a free trial of our HR software system.